Thomas hesitates every month: keep the Team link for the steering committee or open a larger room when marketing joins? Camille, a trainer, worries about a half-empty room. The right choice is about real usage and participant comfort—not price alone.
Permanent virtual office vs one-off meeting
A permanent virtual office serves regular presence: stand-ups, manager check-ins, informal drop-ins between tasks. A one-off meeting targets a dated goal—kickoff, review, workshop—with a broader guest list.
On Meeting by Leagora you can combine both: a stable Team room for the core group, plus Project or Workshop rooms for dated events, each with its own link.
Comparison of the three sizes
Capacities below match official Meeting by Leagora formats. Choose for your ritual, not the theoretical maximum every time.
Sophie keeps a Team room for product + design. When QA and support join, she moves to Project. Camille books Workshop for monthly training paths.
| Format | Capacity | Typical use | Takeaway |
|---|---|---|---|
| Team | 5 | Virtual office, weekly syncs, pairs | Permanent link, core team |
| Project | 12 | Steering committees, wider sprint reviews | Full HD on the Project plan |
| Workshop | 25 | Training, workshops, large remote sessions | Best for facilitated sessions |
Signals you are in the wrong room
In an oversized room, people stay quiet, facilitation feels flat and lateness grows. In an undersized room, guests wait or hit capacity limits—a poor signal for clients.
- More than 5 recurring voices on a daily ritual → consider Project
- Many external guests on a single session → Workshop
- Repeated « room too small » feedback → create the next size up and communicate clearly
Browser access, trial and branding
Every size stays browser-based with no install. The free trial (one hour, two participants) validates smoothness before a 20-person Workshop.
On paid plans, a custom domain unifies the experience for external guests—Thomas uses it so Project committees feel on-brand, not generic.
Frequently asked questions
Team (5) suits a virtual office and compact rituals. Project (12) widens the committee with higher capacity and Full HD on the Project plan for demanding visual reviews.
Workshop (25) fits facilitated sessions addressing a large group—training, collaborative workshop, plenary. Below ~12 active participants, Project often feels better.
Yes. Many teams keep a permanent Team room and add Project or Workshop rooms for dated events, each with a dedicated link.
The flow is built around joining via link in the browser. Start with the one-hour, two-participant trial, then scale to the size that matches your use case.